Business memorandum format template

You can use this versatile template for a range of message types. Watch the demo to see how you can more effectively manage your team, projects, and processes with real-time work management in Smartsheet. Watch a free demo. This is a classic internal memo template designed for Google Docs. Save the template to your Google Drive account and easily share it with a team, office, or department.

The basic layout of this office memorandum template makes it appropriate for either semi-formal communication or more formal documents. If your memo includes confidential information, use this template to clearly state and emphasize the sensitivity of the message. You may also want to include a statement at the end of the memo explaining the confidentiality terms that you expect readers to follow.

For legal and ethical reasons, it is important to be clear about confidentiality, even with internal communications. You can list a company name prominently at the top of the template, add a logo, include business details such as address and website, and adjust colors to suit your needs.

Keep the style simple to make a strong impression without distracting from your message. This simple memo template provides blank spaces for quick and easy formatting. You can use it in a range of settings, from urgent matters to routine announcements, and adjust the template as needed to personalize it or add sections.

You may also want to be able to save the memo as a printable document. Follow the headings included in this interoffice memo or create your own to highlight key points. You could use any of the templates on this page for formal matters, but this memorandum format template is reminiscent of a typical memo layout. Breaking the body of the memo into sections will help guide readers through the document, create clear transitions, and emphasize important facts and recommendations.

When sending a formal memorandum as a hard copy, you may want to add handwritten initials along with your printed name. An executive memo seeks approval from decision-makers in order to resolve issues related to business projects.

Keep this type of memo brief, but you should include necessary details and clearly state concerns in order for management to make informed decisions. This approval memo template includes options for an executive to approve, disapprove, or follow up on the matter. If you want a colorful design for your memo, this template offers a border option that frames the memo to create visual interest.

Nuclino can be a great solution for sharing memos and collaborating on documents , but it can serve equally well as an internal knowledge base , a project management tool , a technical documentation tool , and more. It works like a collective brain, allowing you to bring all your team's work together and collaborate without the chaos of files and folders, context switching, or silos. Although they can take different forms, business memos are always brief, clear, single-subject documents.

They follow a simple structure and usually include the following sections:. If you're addressing a group — a team, a department, or the entire company — simply state the name of the group. The tone of business memos tends to be fairly friendly and informal.

Get to the point immediately. Structure the memo so that the most important information comes in the beginning. Don't write detailed introductions or give extensive overviews of the topic, start with the reason you are writing this memo. Use bullet points. If you have several issues to cover, structure them as a bulleted list. This will make your memo easier to read and digest. Use headings. If the memo is longer than one paragraph, consider dividing the body into several sections to allow the readers to quickly scan the contents.

Be succinct. Keep the memo focused on one main point. If you want to provide your readers with more information, link to other resources and keep the document no longer than pages. You may want a study results memo to maintain a neutral tone but a report memo may include relevant data and tables.

While all types of memos follow a similar format, there might be some differences in the body of the message. For example, you may write the main message as plain text or include rows, columns or tables if you need to include a set of data. With Template and Examples. A memo format typically includes the following sections:. The heading section includes the name and address of the company, which is already printed in case of a letterhead. This section identifies the recipients.

This section specifies the name, designation and department of the person writing the memo. Jones, Assistant Manager, Sales. These are the recipients whom you do not directly address in the To section but to whom you send a copy of the memo for the sake of information. All memos must invariably include the date of writing the memo. The subject line gives the recipients a quick idea about the content of the memo.

It should be brief and precise. This section states the message in one, two or three short paragraphs. The body should first state the purpose of writing the memo, then move on to the message. If the content of this section is long, you may also want to include a summary of the message.

The message should conclude with a clear call-to-action, i. Here is a format you can use to create business memos:. To: [Include recipients' name]. From: [Include your name and title]. Date: [Month, day, year]. Subject: [Subject of the memo]. Body of the memo. Here are five examples of business memos for different scenarios:. You are all aware of the company's recent adoption of a new supply chain management software. The company invested in the new application to improve communication with our vendors, enhance order tracking and reduce delays to the barest minimum to save cost and boost efficiency.

We will hold a training workshop to familiarize department staff with the new software on August 25, We hope this training will allow everyone to make a smooth transition to the new application.

All departmental staff must attend the training event. I'm writing to inform you that the next periodic factory maintenance will start on September 27, , and last for the next three weeks.